VOLUNTEER

Serve on a Committee

Governance Committee

The Governance Committee (the “Committee”) is responsible for assisting the Board of Directors of Prior Lake Players (the “Organization”) to ensure the effectiveness of the overall governance of the Organization. Committee members will be chosen from among sitting members of the Board of Directors and general members of the organization, with a preference for Board members who have experience serving on other nonprofit boards. The Board shall approve or ratify all Committee appointments. Committee members serve at the pleasure of the Board. Learn More

Programming Committee

We are currently discussing theatre options for kids in the Prior Lake area and planning our 2020-21 season.

New members are always welcome!

Watch our calendar for meeting details.

Publicity Committee

Publicity volunteers are responsible for communicating with groups, working with promotions, gathering/ administering surveys etc. during the production. Learn More.

Board of Director Positions

President
The President supervises all affairs and activities of the organization.

The President is the chief executive officer of the organization and shall generally supervise its affairs and activities.

He/she has powers of appointment as elsewhere prescribed in the constitution, bylaws or policies. He/she shall preside at meetings of the general membership and of the Board of Directors and shall, in coordination with the Secretary, prepare an agenda for each such meeting.

He/She or his/her delegate shall officially represent the organization at all external affairs and ceremonies and before other groups and organizations. He/she is an ex-officio member of all committees, except the nominating committee, in the organization.

He/she has implied powers necessary and commensurate with his/her duties and obligations. The President may serve as the Producer of each Prior Lake Production and must coordinate with the Board to fill all other show production staff positions.

He/she may recuse this role if another suitable board member would like to serve as Producer, thus freeing the board President to serve a different show role. If the Board cannot fulfill each show role or if there are disputes, the President shall appoint board members to appropriate show production positions as necessary in order to ensure the proper and efficient launch of theatrical productions.

Vice President
In the case of incapacitation, resignation or removal from office of the President, the VP will assume all Presidential duties.

In the case of incapacitation, resignation or removal from office of the President, the Vice President shall assume all Presidential duties, responsibilities, and powers for the remainder of the Presidential term of office. As a member of the Board of Directors, the Vice President shall be responsible for recommending candidates for the Programming Committee to the Board for approval, will hold a “swing” vote on that committee, and will coordinate its activities with the Board.
Secretary
The Secretary prepares meeting agendas, records minutes, and archives organization records.

The Secretary shall record and retain minutes of all regular and special meetings of the membership and of the Board of Directors, shall coordinate and prepare agenda for all regular and special meetings of the membership and of the Board of Directors, and shall be the custodian of all official records and histories of the organization.
Treasurer
The Treasurer is responsible for managing revenue accounts and preparing financial statements for the organization.

The Treasurer shall be responsible for the deposit in designated accounts of all revenues of the organization, all disbursements of the organization funds, and the observance of budgetary limits on such disbursements, the establishment of charge accounts in the name of the organization, the placement of insurance as required, and maintenance of financial status after each production and a complete financial statement at the end of each fiscal year, to be reported to the general membership during any general membership meeting.

At the beginning of each fiscal year, the Treasurer shall coordinate the preparation of an operating budget consisting of anticipated non-production related expenses (insurance, postage, stationery, supplies, rentals, social events, scholarships, contributions, etc.) for the year.

The treasurer shall be responsible for the accuracy, completion and timely delivery of all tax, federal, state, local and 501(c)(3)documents needed to ensure proper and legal standing and business.

The treasurer is to archive all banking, financial, tax, government and non-profit documents and also making them publicly available to the Board of Directors for review.

Operations Director
The Operations Director is responsible for mgmt. and long-range planning of organizational assets.

The Operations Director shall be responsible for the long-range planning in the areas of building and equipment acquisition and, with the approval of the Board of Directors, for the procurement by purchase or rental of theatrical equipment and for supervising and coordinating the loan or rental of PLP-owned equipment and/or properties to other groups or organizations.

This Director shall also be responsible for the storage, maintenance and protection of all theatrical properties of the organization, except as otherwise noted in other Director responsibilities, and shall maintain and inventory of these properties which is available to the Board of Directors.

The Director shall also manage the relationship with any persons, entities, governments associated with any facility that is used and/or rented by the organization for use both within or outside of theatrical productions.

Technology Director
The Technology Director is responsible for maintaining electronic properties.

The Technology Director shall be responsible for the storage and maintenance of all electronic properties including microphones, speakers, lights, two-way communication devices, etc.

He/she has implied powers necessary and commensurate with his/her duties and obligations.

Membership Director
The Membership Director is responsible for the coordination of all membership activities.

The Membership Director(s) shall be responsible for the coordination of all membership activities, including:
  • One a minimum of one (1) membership drive per annual theatrical season
  • Membership recruitment
  • Collection and delivery to the Treasurer of membership dues
  • Collection and delivery to the Secretary of all membership records and their updates
  • Issuance of membership cards
  • The annual updating of a membership directory
The Membership Director(s) shall also, in coordination with the public relations Director, solicit contributions from contributing members and any others designated by the Board of Directors. This Directorship may be shared by up to two (2) members of the Board, with each holding a separate vote.
Marketing / Public Relations
The Marketing / PR Director is responsible for publicizing all activities of the organization.

The Marketing / Public Relations Director shall be responsible for publicizing all activities of the organization. These areas include, but are not exclusive to, membership recruitment, meetings, social activities, elections and election results, awards, charitable or civic activities, general play slates and production dates, auditions, etc. The Marketing/Public Relations Director shall manage and oversee the PLP website, and, as needed, procure program advertising. This position will also oversee the Publicity Committee, as well as all show-specific promotions, including news releases, photos, flyers, posters, direct-mail pieces, email communications, social media posts, and preview appearances by cast members. He/she is also responsible for assembling material, other than advertising, for the playbill and arranging its printing and production. This Directorship may be shared by up to two (2) members of the Board, with each holding a separate vote.
Strategic Planning
The Strategic Planning Director is responsible for fundraising events & long-range partnerships.

The Strategic Planning Director shall be responsible for all fundraising events and long-range partnerships in order to enhance the economic position of the organization as well as improve our standing within the community.

Director will work within the community to procure sponsorships for theatrical productions, events and/or any other opportunities that present themselves. Director will be responsible for program advertising to generate revenue for the organization during theatrical productions.

Director will cultivate investment and/or business-grade relationships to improve the economic and/or standing within the community.

Director will be responsible for bringing charity partner options to the Board of Directors to review for each theatrical performance in which a charity partner is warranted.


Production Positions

Producer
The Producer oversees & coordinates all show functions.

The producer shall act as overseer and/or coordinator of all show functions including rehearsal/production dates/location, production staff, and coordination of all other production staff and leadership in order to effectively launch each theatrical production.

The President of the Board of Directors may hold this position unless the President appoints a replacement and the Board approves the appointee by a two-thirds vote.
Director
The Director is responsible for production, casting & script revisions.

The Director shall, upon approval of the Board of Directors, assume full directorial responsibility for the production, including casting and script revisions.

The Director is to work with each of the Board members to ensure each portion of the show production is planned and completed within the appropriate timing to ensure the successful launch of the show performance. The selection of a Director shall be made by a majority vote of the Board of Directors.

Any member of the Board that wishes to Direct must hand off Board responsibilities to another board member for the duration of the show production. In order for a Board member to become Director of a production it must be passed by a majority vote of the Board of Directors.
Choreographer
Costume / Hair & Makeup
The Costume/Hair/Makeup Manager is responsible to procure costumes, and coordinate hair and makeup design.

The Costume/Hair/Makeup Manager shall be responsible for, in coordination with the Producer and Director, the procurement of costumes, and the coordination of hair and makeup design.
Green Room Attendants
Volunteers in the green room help manage cast members backstage before, during and after productions.

Responsibilities:
  • Manage the backstage cast – primarily children and minors in the cast
  • Ensure cast is ready for each cue and in the right place backstage
  • Prevent individuals in the Green Room who do not have authority to be there
  • Prevent children and minors from leaving the Green Room
  • Keep the Green Room quiet
  • Ensure no food, only water and remaining in the Green Room
House/Lobby
The House/Lobby Manager is responsible for all non-stage activity except box office during the run of a production.

The House/Lobby Manager shall be responsible for all non-stage activity except box office, except as otherwise noted, during the run of a production.

This includes the auditorium proper, parking, ushers, ticket takers, and any exterior & interior signs, lights or banners that are placed on/in the auditorium or its property.

The House/Lobby Manager will coordinate, with the Stage Manager, the opening of the house to the audience and return of audience during intermission.

The House/Lobby Manager will collect and transmit ticket stubs /sales to the Tickets Manager after each individual production. The House/Lobby Manager shall be responsible for the procurement and coordination of pre-show, intermission and post-show lobby entertainment, refreshments, and other accommodations deemed necessary by the Board, for the enjoyment and relaxation of our audience.

This Manager shall also be responsible for having a membership area in the lobby area, to help build the membership base of the organization.

The House/Lobby Manager shall collect and transmit to the Treasurer funds generated from new/renewal memberships, donations, etc.

The House/Lobby Manager shall ensure that all signage within the auditorium, lobby, general areas and outside the building are professionally printed and expertly hung to ensure a professional atmosphere within the property.

Orchestra Director
Props Manager
The Props Manager is responsible to procure and manage props used during a production.

The Props Manager shall be responsible for the procurement of all props for use on stage during the production of the show and will transmit said props to stage Manager, as required or requested by the Director, Producer or Stage Manager. The Props Manager will keep an accurate accounting of props held within the PropShop as well as any properties that are loaned to other theater organizations.
Set Construction Crew
Depending on the specific work, bring safety glasses, gloves, and closed-toed shoes.

Responsibilities include:
  • Build, paint, and complete tasks under the direction of the construction leader
  • Supply your own “work clothes” which can get dirty (paint etc.)
  • Inform the construction leader of special skills & talents
  • Be on-time and clean up the construction area when finished
Tech Director
The Technical Director is responsible for the recruitment and supervision of lights, sound, and special effects crew member(s).

The Technical Director is responsible to the Director for the recruitment and supervision of lights, sound, and special effects crew member(s). This coordinator will also procure the properties necessary to design and create lighting, sound and other special effects.
Tech Crew
Tech crew volunteers assist in lighting and sound tasks during shows. Needs vary based on each performance.

Responsibilities include:
  • Assist light designer to program lighting
  • Assist in setting lights
  • Running light board during shows
  • Running sound board during shows
Tickets Manager
Tickets Manager is responsible for managing the box office during performances.

The Tickets Manager shall be responsible for procuring, distributing and keeping records of all tickets for productions, receiving all revenues from ticket sales and managing the box office during performances.

The Tickets Manager shall be responsible for recruitment and supervision of box office personnel, the establishment of and collection of information from locations for pre-show ticket sales and collection of pre-sale tickets from the website.

The Tickets Manager will also promote ticket sales by cast and crew of production, will provide pre-sale ticket information for members of cast and crew and will collect all pre-sale ticket information and funds as necessary.

Tickets Manager will manage all aspects of tickets including, but not limited to on-premise sales, website sales, donated tickets, discounted tickets and comp tickets.

Ticket Manager will ensure we do not oversell the theater and keep the lobby staff and board updated on ticket sales when they approach sellout status.
Vocal Director
Volunteer Coordinator
The Volunteer Coordinator is responsible for communications and management of volunteers during a performance.

The Volunteer Coordinator shall be responsible for the communication, organizing, staffing and managing a team of volunteers for all aspects of a theatrical production including but not limited to: Set Construction, Lobby/House, Stage Management, Ushers, and Green Room Coordinator
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